Brief Explanation of Administrative Overhead:
The Administrative Overhead (AOH) assessment is an annual charge for administrative services to units that generate some or all of their budgets from income producing or revenue producing activities. This assessment ensures that the costs of operating the University are borne by both state resources and restricted use resources.
The assessment rate is currently 5%.
Assessments are based on the prior fiscal year's revenue data, and are paid by the units in the current fiscal year.
Revenue data are obtained from the Comptroller's Year End Master data, which are used to prepare the University's Annual Financial Report. Units can confirm their assessable revenue by running KUFS reports (see instructions on the next worksheet).
Funds subject to the assessment include income generated from outside the campus and do not include income generated from charges between units on campus.
KU Center for Research payments to KU vendors, referred to as KUCR credits on the AOH invoice, are also subtracted from the assessable base. Units with KUCR vendor IDs can run a PeopleSoft query to check their KUCR credits (see instructions on the next worksheet).
Units with less than $1,000 of assessable income are excluded from the administrative assessment.
The following revenue accounts and types of transactions are excluded from the assessable base:
Transaction codes:
- REV Interfund vouchers
- COM Telecommunications revenue
- SOV SOV, SOR, and related adjustments
Account codes:
- 26130 Sales of investments
- 26400 Sales tax
- 26601 Operating Transfers in
- 26909 but only amounts identified by Comptroller's Office for Federal Excise Tax
To Pay Your Unit's Administrative Overhead Assessment:
Payment of the amount due should be made via SOV by the deadline.
For the FY10 assessment (based on FY09 revenues), the deadline is December 4, 2009.
Please use the following instructions for typing the SOV into PeopleSoft:
1) Make sure the invoice number is typed in.
2) Use the correct Sales Department Name: AOH Assessment.
3) Fill in the pertinent information in the Comments box.
4) In the "Account" field, type 19802.
5) Fill in the “Fund” and “DeptID” fields.
6) Click “Buyer Information Complete.”
| How AOH Assessable Amounts are Determined |
| To check revenues: |
| DEMIS Financials query: |
| Select Financials FY 2009 |
| Enter cost center(s) |
| Enter fund |
| Select Revenues |
| Select report breaks by Account and Description, select detailed transactions, |
| create Excel data file |
| In
Excel, sort data or create a table to analyze revenues: |
|
| Sum of REVENUE AMT |
TRANSACTION_RPT_SOURCE_CD |
| ACCOUNT_DESCR |
410 or DEP |
REV (formerly 440 interfund) |
490 |
AP |
FY09NIBS |
SOR (SOV Revenue) |
Grand Total |
| 20000-Revenues |
|
|
|
|
0.00 |
|
0.00 |
| 22050-Fees |
|
196.62 |
|
196.62 |
| 22220-StPrntdMat |
|
35.00 |
|
35.00 |
| 22260-UsblCndmEq |
|
301.00 |
|
301.00 |
| 22290-OthCommSal |
|
1,881.00 |
|
1,881.00 |
|
|
4,092.30 |
2,500.00 |
73.00 |
-334.50 |
|
588.00 |
6,918.80 |
| 26400-Sales Tax |
36.09 |
|
36.09 |
| Grand Total |
4,128.39 |
4,913.62 |
73.00 |
-334.50 |
0.00 |
588.00 |
9,368.51 |
|
| Amounts subject to AOH |
|
3,830.80 |
|
| times
assessment rate of |
5% |
|
|
|
| AOH assessment |
= |
$192.00 |
|
|
| To
check KUCR credits: |
| PeopleSoft query: |
| Reporting Tools>Query Viewer> |
| Enter query name AOH_CHECK_FY09_KURES_VENDRPAY |
| Run the query to Excel and enter the unit's 10 digit KUCR vendor ID at the prompt. |
|
|
AOH_info.xls
last updated 11/02/2000 |
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