Brief Explanation of Administrative Overhead:
The Administrative Overhead (AOH) assessment is an annual charge for administrative services to units that generate some or all of their budgets from income producing or revenue producing activities. This assessment ensures that the costs of operating the University are borne by both state resources and restricted use resources.
The assessment rate is currently 2%.
Assessments are based on the prior fiscal year's revenue data, and are paid by the units in the current fiscal year.
Revenue data are obtained from the Comptroller's Year End Master data, which are used to prepare the University's Annual Financial Report. Units can confirm their assessable revenue by running KUFS reports (see instructions on the next worksheet).
Funds subject to the assessment include income generated from outside the campus and do not include income generated from charges between units on campus.
KU Center for Research payments to KU vendors, referred to as KUCR credits on the AOH invoice, are also subtracted from the assessable base. Units with KUCR vendor IDs can run a PeopleSoft query to check their KUCR credits (see instructions on the next worksheet).
Units with less than $1,000 of assessable income are excluded from the administrative assessment.
The following revenue accounts and types of transactions are excluded from the assessable base:
- Transaction codes:
- 2xx Opening entries
- 440 Interfunds
- 765 Telecommunications revenue
- SOV SOVs and SOV adjustments
Account codes:
- 26130 Sales of investments
- 26400 Sales tax
- 26601 Operating Transfers in
- 26909 but only amounts identified by Comptroller's Office for Federal Excise Tax
To Pay Your Unit's Administrative Overhead Assessment:
Payment of the amount due should be made via SOV by the deadline.
For the FY08 assessment (based on FY07 revenues), the deadline is November 30, 2007.
Please use the following instructions for typing the SOV into PeopleSoft:
1) Make sure the invoice number is typed in
2) Use the correct Service Department Name: AOH Assessment
3) Fill in the pertinent information in the comments box.
4) Category ID: AH100 – this will cause the “Item Description” window to default to “Fees: Administrative Overhead” .The account code number will default to 19802.
5) Fill in the “Fund” and “DeptID” fields.
6) Click “Buyer Information Complete.”
| How AOH Assessable Amounts are Determined |
| To check revenues: |
| DEMIS query: |
| Select KUFS FY 2007 |
| Enter cost center |
| Enter fund |
| Select Revenues |
| Select
report breaks by Account and Description, select detailed transactions,
remove subtotals, |
| create tab-delimted
extract file |
| In
Excel, sort data or create a table to analyze revenues: |
|
| Sum of Revenues |
Source |
|
|
|
|
|
|
| Account |
410 |
440 |
490 |
AP |
FY07NIBS |
SOV |
Grand Total |
| 20000-Revenues |
|
|
|
|
0.00 |
|
0.00 |
| 22050-Fees |
|
196.62 |
|
196.62 |
| 22220-StPrntdMat |
|
35.00 |
|
35.00 |
| 22260-UsblCndmEq |
|
301.00 |
|
301.00 |
| 22290-OthCommSal |
|
1,881.00 |
|
1,881.00 |
|
|
4,092.30 |
2,500.00 |
73.00 |
-334.50 |
|
588.00 |
6,918.80 |
| 26400-Sales Tax |
36.09 |
|
36.09 |
| Grand Total |
4,128.39 |
4,913.62 |
73.00 |
-334.50 |
0.00 |
588.00 |
9,368.51 |
|
| Amounts subject to AOH |
|
3,830.80 |
|
| times
assessment rate of |
2% |
|
|
|
| AOH assessment |
= |
$77.00 |
|
|
| To
check KUCR credits: |
| PS FSKU query: |
| Go>PeopleTools>Query> |
| File>Open>Public.Query.CHECK_FY07_KU_VENDRPAY_FR_KUCR |
| Run the
query and enter the unit's 10 digit KUCR vendor ID at the prompt. |
|
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last updated 10/24/2007 |
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